COL Water Dept. Locker Renov.

RECEIPT OF PROPOSALS

Separate sealed proposals for the construction of the Proposed Water Department 2024-25 Locker Room

Renovation, Project No. CL-24013 are invited and will be received at the City of Lebanon Water Department,

200 Carver Lane, Lebanon, Tennessee 37087, on or before, but no later than 10:00 A.M. (local

time), on Wednesday, November 13, 2024, and immediately thereafter all bids will be publicly opened

and the bids read aloud. Each Bidder shall note that any request for interpretation regarding the

plans, specifications or other bidding documents shall be received at least five (5) days prior to the

fixed date for the opening of bids. Material substitution request shall be received at least five (5)

days prior to the fixed date for the opening of bids.

Sealed envelopes or packages containing proposals shall be marked or endorsed “Proposal for the City of

Lebanon, Tennessee Water Department, Proposed 2024-25 Locker Room Renovation, Project No. CL-

24013”. No proposal will be considered unless it is made on the proposal form, which is included in the

Contract Documents. The proposal must not be removed from the Contract Documents with which

it has been bound by the City of Lebanon.

GENERAL DESCRIPTION OF WORK

The above designated construction work shall include the following described construction:

1. Site and Utility Work - none.

2. Building – Includes all materials, building, insulation, electrical, HVAC, floor finishes, painting,

plumbing, electrical, fire protection, and other work incidental to completing the project as shown on

the plans.

All work must be performed in accordance with and as provided in the Contract Documents, which are on

file at the Office of the Utilities Director, 200 Carver Lane, Lebanon, Tennessee 37087.

CONTRACT DOCUMENTS

The Contract Documents are on file and are available for inspection at the office of the Architect or City

of Lebanon Water Department at the addresses named herein. Reference is made to said documents for

full particulars.

Copies of the Contract Documents for review or bidding purposes may be obtained from the Office of the

Architect at the address named herein, upon payment of the refundable plans fee to the Architect of $250

for each set of documents so obtained. Plan deposit will be refunded upon return of the complete Bid

Package to all Bidders except for the Bidder Awarded the Bid. Returned Bid Packages must be complete,

legible, and reusable as determined by the Architect for the plan deposit to be refunded. Bid Packages include complete Specification Manual, Drawing Set and fully completed Excel Bid Breakdown File.

Plan deposit checks are to be made payable to Studio Oakley Architects, LLC.

BID SECURITY

Each proposal shall be accompanied by a certified or cashier’s check, or a satisfactory bid bond, payable

to the City of Lebanon, Tennessee, in the amount of not less than five (5) percent of the Base Bid as a

guarantee that the bidder will within fifteen (15) days after the date of the award of the Contract, execute

an agreement and file bonds and insurance as required by the Contract Documents if his Proposal is accepted.

No Bid may be withdrawn for a period of sixty (60) days subsequent to the opening of Bids

without the consent of the Owner. A Performance and Payment Bond, each in the amount of one

hundred (100%) of the contract amount will be required for the successful Bidder.

If an intended awardee fails to execute and file an agreement, bonds and insurance as required by the

Contract Documents, the entire amount of the security submitted with the proposal shall be forfeited.

PRE-BID CONFERENCE

A pre-bid meeting (mandatory for all general contractors submitting bids) will be held starting at

9:00 A.M. on Wednesday, November 6, 2024 at the City of Lebanon Water Department, 200 Carver

Lane, Lebanon, TN 37087. The purpose of this meeting will be to review the plans and answer any

questions regarding the project. Bids will not be accepted from general contractors who did not attend

the pre-bid meeting.